Virtual workspace: 9 tools for digital teamwork!
2020 was a strange year in every way. Who would have thought that the world would be overwhelmed by a pandemic and forced to retreat to its homes? Not for us!
The COVID-19 pandemic has changed the face of the industry and paved the way for other ways of working, as many countries were put on lockdown and quarantine. One of them was working from home and training for virtual jobs.
Have you ever fantasized about not driving to work, sitting in the comfort of your home, wearing semi-formal attire, and not working? What a dream come true for the employees! But as an employer, you need the right tools to get the job done the same way as before.
The employee who works in the virtual workspace, this is
where virtual workspaces come in handy! With so many tools that replicate the
atmosphere of your entire office, you no longer have to worry about working
from home affect your productivity!
Wondering which tool is best for you? Let's dive in! Don't worry; we will provide you with a comprehensive list of the best virtual workplace software. Before we get into the complete list, let's look at what virtual workspaces are and why.
What are virtual workspaces? (Definition)
A virtual workplace is a workplace that is not located in a
single physical space; quite a few jobs are technologically linked via the
internet, regardless of geographic borders.
Employees can also communicate and collaborate in a shared environment, no matter where they are. Digital workplaces minimize unnecessary costs by integrating technology systems, human processes, and online processes (Wikipedia, 2007).
A world without borders = A world full of possibilities.
Sounds quite interesting, right? Without further ado, let's also look at the
benefits of virtual workplaces!
Why are virtual workspaces important?
Besides the fact that virtual workspaces are great for
working in these extreme circumstances, there are many other reasons why you
should choose virtual workspaces, whether they are COVID or not. We'll see!
1. Cost reduction
With virtual desktops, you can significantly reduce costs.
This can include recruitment and support costs such as security, service and
equipment fees, transportation, office insurance, travel costs to attend
meetings or conferences, outsourcing costs, etc.
2. Greater scalability
When you work in a physical workplace, increasing staffing
also means moving to a larger office. However, you can
quickly scale your business with virtual teams without worrying too much about the amount of space
you need to house your team.
What other thing? You will also save on electricity,
heating, air conditioning, etc.
3. Expanded market opportunities
Companies are now more inclined to identify and address
global business opportunities. With virtual jobs, you can hire employees from
many locations worldwide who speak potentially different languages and
are familiar with the local market.
These people, in turn, can help your organizations create
new business opportunities by expanding into your local markets and making a
profit.
4. Increase in net profit.
With these cost savings and increased business
opportunities, the bottom line for virtual desktop businesses is growing
steadily.
Profitable virtual workspace
Imagine no longer paying for things like buildings, rent,
electricity, and water! This is so much money saved!
On the other hand, you can also expand your market globally
and profit, which is a win-win situation!
5. Bluescape
Bluescape: virtual workspace tool
Bluescape is the virtual workspace that enables remote
workers to present and view their work securely from any room, device, or
location in these creations.
Bluescape is the perfect software package for teams looking to improve teamwork and have all in one home. This virtual workspace package allows you to use all your
favorite resources in one place, as they are accessible from a view on the
motherboard. With Bluescape, you can involve others in product creation or
project management and quickly brainstorm and get feedback. You can also collect all the information and files you need to
access, discuss, and manage tasks.
6. Zoho Projects
Zoho projects: virtual workspace tool
Zoho Projects is a cloud-based project management stage that
allows you to organize your work, track it efficiently, and communicate with
your team wherever they are.
You can easily plan your projects, carefully monitor your
activities, work effectively with your team, and implement successful projects
as if you had never left the office.
By using Gantt charts to develop a project plan and track
task scheduling, Zoho Projects informs you of your vital tasks and
dependencies and instantly identifies any deviations from expected and actual
progress.
7. BlogIn
BlogIn: Virtual Workspace Tool
BlogIn is a surprisingly simple internal blog and
communication site for teams of all sizes. It enables you to share news and
insider insights, improve team communication, and promote corporate culture.
An internal blog is a central knowledge center that opens a
modern, direct, and two-way communication channel. Anyone can ask questions and get the information they need to make faster and
wiser decisions.
It's intuitive and easy to use, so anyone can quickly join
in, which is one of the reasons it works so well as an internal communication
tool.
8. Sokoto
Sococo: a virtual workspace tool
Sococo is an online workplace where distributed teams come
together to work. It was designed for companies with a remote workforce. It acts
as an online platform that helps to collaborate and communicate with team
members in different locations.
9. Hit
Knock - Virtual Workspace Tool Last, but not least on our list, Knock is another virtual office for distributed teams. You can set up your office, invite your teammates, and voila, better collaborate with your team!